As a freelancer, getting paid on time is crucial for maintaining a healthy cash flow. Here are five essential tips to improve your invoicing process.

1. Send Invoices Immediately

Don’t wait to send your invoice. The sooner you send it after completing work, the sooner you’ll get paid.

Pro tip: With Loopjet, you can create and send professional invoices in under 2 minutes, right after a project milestone is complete.

2. Be Crystal Clear with Payment Terms

Your invoice should clearly state:

Due date
Accepted payment methods
Late payment penalties (if any)
Your bank or payment details

Ambiguity leads to delays. Make everything explicit.

3. Offer Multiple Payment Options

The easier you make it to pay, the faster you’ll receive payment. Consider offering:

Credit/Debit cards (via Stripe)
Bank transfers
Digital wallets

Loopjet’s integrated Stripe payments make this seamless for international clients.

4. Follow Up Professionally

Don’t be shy about following up on overdue invoices. A professional reminder can include:

“Hi [Client], I hope this message finds you well. I wanted to follow up on invoice #1234, which was due on [date]. Please let me know if you need any additional information to process the payment.”

5. Keep Detailed Records

Maintain a system for tracking:

Invoice status (sent, viewed, paid)
Payment history
Client communication

Loopjet’s dashboard gives you complete visibility into all your financial documents and their status.

Bonus: Automate Your Process

Manual invoicing is time-consuming and error-prone. Modern tools like Loopjet can:

Auto-generate invoices from accepted proposals
Send automatic payment reminders
Track payments in real-time
Generate financial reports

Ready to streamline your invoicing? Get started with Loopjet and spend less time on admin, more time on what you love.